Paste a list, review it, send up to 500, and see what landed.
Bulk invitations let you paste a list of people in almost any format, check what was understood before anything sends, and invite up to 500 at a time. Delivery is then visible, including anything that bounced. Outplacement teams and alumni offices can onboard a whole cohort in one sitting.
What bulk invitations do now
Getting a community onto a new board is the first real hurdle, and it is usually where a launch stalls. The work here has gone into two things, understanding messy lists and showing what happened after you press send.
- Paste comma-separated or line-separated lists, with or without names, in a mix of formats.
- Review the parsed recipients before sending, with clear feedback on duplicates, invalid entries and people who are already members.
- Batches are capped at 500, and every batch reports what was added, excluded or could not be parsed.
- Queued and failed deliveries are shown and refresh on their own, with filters to find invitations that bounced.
- Retries are safe, with no risk of duplicate sends, and automated resends are capped so nobody is spammed.
- Names on pending invitations can be edited inline, for fixing a typo before someone signs up.
Registration itself is bound to the invited email address through a one-time link, completes immediately and signs the new member straight in.
What it means for your community
The first thing a member experiences is the invitation, and a broken one costs you them permanently. Being signed straight in on registration removes the gap where people give up, and there is proper recovery when a link has already been used, expired or gone inactive rather than a dead end.
An outplacement provider feels this hardest. Volume spikes arrive without warning when a client announces redundancies, and there is no time to onboard 300 people by hand at exactly the moment those people most need the service running. Pasting the list from the client, checking the parse, and sending in batches means candidates are matched to live roles in days rather than weeks.
An alumni office has the opposite shape, a large list built up over years in inconsistent formats. Half the file has names attached and half is bare email addresses. Being able to paste it as it is, rather than reformatting it first, is often the difference between the project happening this quarter and slipping to next.
What it means for your team
You stop guessing. Delivery filters mean you can see which invitations bounced and fix those specific addresses instead of resending to everyone and hoping. Admins can also see when an invited company has registered but not yet confirmed, with guidance on sensible reminder timing.
Behind the scenes, large backlogs drain continuously while account emails stay prioritised, so a big invite run does not delay someone's password reset. Pending company invitations support bulk actions too, matching the tools already in the member tables.
Membership is also handled properly for people who wear two hats. Someone invited as an individual who is separately an employee of a member company keeps both memberships, and both appear in their profile and sidebar rather than one quietly overwriting the other. Welcome messaging reflects the relationship each person actually has with the board instead of assuming everyone arrived the same way.
Once people are in, the board has to be worth arriving at, which is where an automated job stream matters, and you can watch the join curve in member analytics.
What happens to people who are already members?
They are picked out at the review stage and excluded from the send, so nobody gets a second invitation to something they already belong to. The same check catches duplicates within the list itself and addresses that are not valid. You see all of this before anything goes out, which means a messy export can be pasted in as it is rather than being cleaned up first.
Getting started
Invitations are under Manage Marketplace in the members area, where the invite panel takes a pasted list and shows you the parse. The marketplace admin guide covers the paste box and delivery filters, and the knowledge base answers questions about resend limits. The work is recorded in the bulk invites changelog entry.
If onboarding an existing community is your main concern, the job board for outplacement services and job board for alumni networks pages cover it further. Spacewalk runs a 14-day free trial with no credit card required, and a board goes live in about an hour.